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Managing Shopify Inventory with a Spreadsheet

Inventory is one of the best use cases for spreadsheets. With eCommix – Google Sheets Sync, you can export your Shopify inventory, edit quantities in Google Sheets, and import updates back in bulk.

This is especially useful when you manage:

Multiple locations
Large SKU catalogs
Frequent stock corrections
Supplier restocks and warehouse counts

Real use case: Warehouse cycle count corrections across multiple locations

After a warehouse cycle count, operations teams often need to correct inventory quantities for many SKUs and multiple locations at once. eCommix – Google Sheets Sync helps teams export location inventory columns, compare counted quantities in Sheets, validate the final values, and import updates back to Shopify.

This reduces manual stock corrections and makes it easier to audit what changed after the count.

Warehouse exports Shopify inventory by location
Ops compares counted stock vs Shopify stock in helper columns
Team imports only validated final quantities

Use eCommix – Google Sheets Sync to export Shopify products to Google Sheets, bulk edit safely, validate changes, and import updates back to Shopify.

Learn more on ecommix.io

Install eCommix – Google Sheets Sync on Shopify

Adjust Inventory Quantity on Shopify (bulk workflow)

Using eCommix – Google Sheets Sync, the typical workflow is:

Select the Inventory Quantities preset.
Export your inventory.
Edit inventory columns by location in the sheet.
Validate.
Import.

The preset dynamically adds location columns such as:

Inventory Available (...)
Inventory On Hand (...)

[SCREENSHOT PLACEHOLDER]
Inventory Quantities preset with dynamic location columns selected

Why spreadsheets work better for inventory updates

You can filter by vendor, product type, or tags before editing
You can apply formulas across hundreds of rows
You can compare counted stock vs Shopify stock in helper columns
You can review changes before import

Recommended process for safe inventory updates

1. Export before editing

Always export first so you start with the latest quantities and correct variant IDs.

Inventory updates are variant-level data, so rows must map to the correct variant.

2. Use helper columns for calculations

A clean setup is:

Current Shopify quantity (exported)
Counted quantity (manual input)
Difference (formula)
Final quantity to import

Then paste only the final values into the eCommix – Google Sheets Sync inventory columns.

[SCREENSHOT PLACEHOLDER]
helper columns for counted quantity and final quantity

3. Validate before import

Validation catches row issues before anything is written to Shopify.

[SCREENSHOT PLACEHOLDER]
validation results for inventory rows in STATUS column

4. Import and re-export to confirm

After import, export again to verify the sheet reflects the exact inventory now stored in Shopify.

Multi-location inventory tips

Freeze columns so identifiers stay visible while scrolling
Group location columns together in your sheet layout
Update one warehouse/location at a time if your team is new to the workflow
Keep a dated tab copy before major stock changes

Common mistakes to avoid

Editing inventory without exporting first
Updating the wrong location columns
Mixing product-level edits and inventory edits in the same run without review
Skipping validation

Who should use this workflow

Merchandising teams
Operations teams
Warehouse managers
Agencies managing inventory for multiple Shopify clients

Final tip

Start with a filtered subset (for example one vendor or one collection) and validate the process with your team. Once the workflow is stable, scale to full-catalog inventory updates.

Related Shopify Spreadsheet Guides

Continue with these related tutorials to build a complete bulk-edit workflow in Shopify:

Install eCommix – Google Sheets Sync

If you want to manage Shopify data in spreadsheets and import changes back with validation, install eCommix – Google Sheets Sync and start with a small test batch first.

Install eCommix – Google Sheets Sync